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Fraunhofer-Institut für Kognitive Systeme IKS


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Personal Assistant (m/d/f) to the Division Directors and Business Development
Aktualität: 07.10.2021


07.10.2021, Fraunhofer-Institut für kognitive Systeme IKS
Personal Assistant (m/d/f) to the Division Directors and Business Development
Managing complex diaries, e-mails and meeting requests, arranging conference calls Liaison, coordination and communication with internal and external stakeholders Acting as first point of contact for internal and external partners Coordination of internal administrative processes, e.g.: taking some of the administrative load off the directors and department heads - e.g., publication approvals, setting up new project structures in teams, etc. - and in general increasing efficiency within the institute Create document and presentation templates for the science and business development departments Coordination of travel arrangements, organization of business trips Arrange and support workshops and visits by external and international guests and delegations, as well as supporting conference organization for the science and business development departments Providing general administrative services for the team as required
FRAUNHOFER INSTITUTE FOR COGNITIVE SYSTEMS IKS A Bachelor's degree and experience in scientific administration Ability to work in a fast-paced environment, be adaptable and proactive Excellent communication skills and a very good command of English and German Solid know-how of Microsoft Office (PowerPoint, Word, Excel, Outlook) Excellent organizational skills, structured, rigorous, and reliable Strong interpersonal skills Service-orientated and experience in working at a high professional standard